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Palomar College Learning For Success

Records Forms

Records Office FormsExplanation of Forms
Academic Renewal PetitionPurpose: Petition to exclude prior substandard course work from a student’s grade point average which is not reflective of their current demonstrated ability
Location: Online or Records Office, SSC-55
Location to Submit: Email , or Records Office, SSC-55
Documentation Required: None
Processing Timeframe: Typically 7-10 business days, up to 3 weeks during end-of-term processing
Student Notification: Email
Credit by ExamPurpose: Petition to request credit by examination.
Location:Online or Records Office, SSC-55
Location to Submit: Records Office, SSC-55
Documentation Required: Ask at the Records Office
Processing Timeframe: Depends on test date
Student Notification: None, student referred to check eServices transcript
Grade Adjustment FormPurpose: Request an adjustment to your grade point average after repeating a course in which you have received a substandard grade (D, F, FW)
Location:Online or Records Office, SSC-55
Location to Submit: Email , or Records Office, SSC-55
Documentation Required: Possibly transcripts from another college
Processing Timeframe: Typically 7-10 business days, up to 3 weeks during end-of-term processing
Student Notification: None, student referred to check eServices transcript
Incomplete FormPurpose: Request to receive an Incomplete grade in a course due to unforeseeable, emergency, and justifiable reasons at the end of the term. Student will have 1 year to complete the missing course requirements. Failure to complete the course work will result in an F grade.
Location: Online or Records Office, SSC-55
Location to Submit: Records Office, SSC-55
Documentation Required: None
Processing Timeframe: End-of-term when grade rosters are submitted
Student Notification: Mail
Petition for WithdrawalPurpose: Request an exception to withdraw after the 50% point of the course. Student may petition under the following circumstances:
• Illness, hospitalization, or medical reasons
• Employment
• Relocation
• Illness or death of a family member or loved one
• Incarceration
If approved by the faculty member, the grade will be changed to a W on the student transcript.
Location: Records Office, SSC-55 ONLY (form not available online)
Location to Submit: Records Office, SSC-55
Documentation Required: Letter of explanation of circumstances and documents to support the extenuating circumstances
Processing Timeframe: The Records Office will send the petition to the faculty member within 1-2 business days. Petitions are typically returned within 2 weeks. If approved, previous term petitions are processed within 1-2 business days; current term petitions are processed once grade rosters are received. Denied petitions are mailed to students.
Student Notification: Email if approved; mail if denied
Transcript Request (From Palomar to another school, employer, institution, etc.)

Note: Rush transcripts are available for pick up on the same day Monday - Thursday until 3:00 PM and until 2:00 PM on Friday. Any rush transcript order that is processed after this time will be available for pick up the next business day.
(From Palomar to another school, employer, institution, etc.)
Purpose: Request your Palomar transcript to be sent to schools, colleges, universities, employers, or other third parties.
Location: Online or Records Office, SSC-55
Location to Submit: Student eServices, Online, or Records Office, SSC-55
Documentation Required: Typically none
Processing Timeframe: Processing options:
• Normal: 7-10 business days
• Rush: 1-2 business days
• Holds: Depends on grade and degree processing
Student Notification: None

 

 

 

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