How to do Business with Palomar College
Your first contact for information about the District’s needs will be with Purchasing Services. Complete our Vendor Information Form in order to be listed as a vendor and placed on our bid list. Please print the form and fax the completed, signed form to us at (760) 471-7061. You may also mail the form to us at:
Palomar Community College
1140 W. Mission Road
San Marcos, CA 92069-1487
Every effort will be made to contact you if a bid opens which meets the criteria you have submitted. However, it is your responsibility to check the website and watch for advertisements for new bids.
The District is required to formally bid for expenditures of more than $200,000 for construction services and more than $95,200 for materials, supplies, or non-construction services to be furnished, sold or leased (California Public Contract Code Section 20651). If you express an interest in participating in the formal bid process, the buyer will ask you to send a letter asking to be added to our bidders’ mailing list. For goods and services below these dollar amounts, the buyer will use a variety of methods to secure competitive prices: telephone (oral) and written quotes, as well as formal bids.
The buyer’s responsibility is always to find the best value. Value is judged as the ability to obtain a product or services of specified quality at a designated time and at a reasonable and competitive price. Lowest price is not necessarily the sole determinant. Delivery time, payment terms, quality of the goods or services may also be considered. After all, a low price does not guarantee delivery, and a lower quality item may not prove price advantageous over the long run if it is replaced more frequently.
Vendors are required to maintain adequate insurance to protect themselves and the District from claims for damages or personal injury.
District policy requires that a Purchase Order or CalCard must be used for the purchase of all goods and/or services. To protect your company, make sure you have a Purchase Order or District CalCard account number before you proceed with any service or before you supply any goods to Palomar College. This policy ensures prompt payment upon completion of services or delivery of merchandise. If you provide goods or services without Purchase Order or CalCard account number, you are doing business with the individual who places the order. That individual is personally responsible for any obligations incurred.
Only a properly designated agent of the board of trustees, such as the Business and Contract Services Director, can obligate the district for the purchase of goods and services. If you have any questions about this policy, please call the Business and Contract Services office at (760) 744-1150.
Additional information is available regarding communicating with our Accounts Payable department in How to Get Paid.