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Appeals and Petitions

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Academic Dismissal Petition

Academic Dismissal Petition

Purpose: Petition for reinstatement following Academic Dismissal to remove enrollment block
Location:
Online or Evaluations Office, SSC-40.
Documentation Required: None
Processing Timeframe: December 1st for current year dismissals, or within 1-2 business days for any previous year dismissal
Student Notification: Email


Academic Renewal Petition

Academic Renewal Petition

Purpose: Petition to exclude prior substandard course work from a student’s grade point average which is not reflective of their current demonstrated ability.
Location: Online or Records Office
Location to Submit:
Records Office, SSC-55.
Documentation Required: None
Processing Timeframe: Typically 7 – 10 business days, up to 3 weeks during the end of term processing
Student Notification: Email


Academic Review Committee Petition

Academic Review Committee Petition

Purpose: Request an exception to academic policy or procedure
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Varies with each student’s reason for petitioning
Processing Timeframe: Typically 1-2 meetings per semester, usually near the end of the term
Student Notification: Mail


Course Repetition Petition

Course Repetition Petition

Purpose: Petition to demonstrate the necessity to retake a course in excess of the allowable limit or to retake a course that you have already passed
Location: Online or Evaluations Office, SSC-40
Location to Submit:
Evaluations Office, SSC-40
Documentation Required: Documents to support extenuating circumstances; see Section 5 of the College Catalog for the description of valid circumstances
Processing Timeframe: Typically 1-5 business days
Student Notification: Email


Course Substitution/Waiver Form

Course Substitution/Waiver Form

Purpose: Obtain permission from the academic department to substitute or waive a course required to complete an Associate Degree or Certificate of Achievement Program
Location: Online or Evaluations Office, SSC-40
Location to Submit:
Evaluations Office, SSC-40
Documentation Required: Unofficial transcripts and/or course descriptions
Processing Timeframe: Depends on the academic department, typically up to 2 weeks
Student Notification: Typically student-initiated or through degree or certificate program evaluation


Duplicate Diploma Request

Duplicate Diploma Request

Purpose: Request a copy of your diploma or certificate award
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Possible name change documentation
Processing Timeframe: Typically within 1-3 weeks
Student Notification: Mail, or phone call to pick-up


Enrollment Priority Petition

Enrollment Priority Petition

(Evaluations Office)
For Group 2 Priority based on student’s last term of enrollment prior to graduation or transfer
Note: This is a once-in-a-lifetime request
Purpose: Declare a registration term as your last term of attendance prior to graduation or transfer in order to receive priority enrollment for that term. This is a once-in-a-lifetime petition for this type of priority enrollment
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Copy of current Student Education Plan
Processing Timeframe: Typically 1-2 business days
Student Notification: Email


Enrollment Priority Petition

Enrollment Priority Petition

(Admissions Office)
For Groups 3-6
Purpose: Petition for an exception from loss of priority due to high unit majors or extenuating circumstances
Location: Online or Admissions/FA Office, SSC
Location to Submit: Admissions/FA Office, SSC
Documentation Required: Evidence of extenuating circumstance or high unit major
Processing Timeframe: Typically 1-2 business days
Student Notification: Email


Financial Aid Appeal

Financial Aid Appeal

Purpose: Petition if you have been denied financial aid because you have not made Satisfactory Academic Progress or you have earned an excess of the allowable units. This is the first level appeal.
Location:
Online or  Admissions/Financial Aid Office
Location to Submit:
Admissions/FA Office, SSC
Documentation Required:
Processing Timeframe:
Student Notification: Palomar Student Email only


Grade Adjustment Form

Grade Adjustment Form

Purpose: Request an adjustment to your grade point average after repeating a course in which you have received a substandard grade (D, F, FW)
Location: Online or Records Office, SSC-55
Location to Submit: Records Office, SSC-55
Documentation Required: Possibly transcripts from another college
Processing Timeframe: Typically 7-10 business days, up to 3 weeks during the end-of-term processing
Student Notification: None, student referred to check eServices transcript


Grade Dispute Form

Grade Dispute Form

Purpose: Submit this form for a formal hearing to dispute a grade if you are not satisfied after you have discussed your grade with your faculty member, department chair and Dean.
Location: Link
Location to Submit:
V.P. Instruction Office, AA-103
Documentation Required
: See Policy and Procedure guide
Processing Timeframe:15 days
Student Notification:


Graduation Petition

Graduation Petition

    • Associate Degree (60+unit program)
    • Associate Degree for Transfer (60 unit Program)
    • Certificate of Achievement (18+ unit program)
    • Transfer Certification (37-39 units)

Purpose: Apply for a degree or certificate of achievement award, or for general education lower-division certification for transfer to a university
Location: Online or Evaluations Office, SSC-40
Location to Submit:
Evaluations Office, SSC-40 Documentation Required: Possible official transcripts, test scores
Processing Timeframe: Approximate timeframes for each term:

    • Summer 6-8 weeks
    • Fall 6-12 weeks
    • Spring 6-16 weeks

Student Notification: Email

Health Fee Exemption Petition
Purpose: Submit this form if you are the member of a church that depends exclusively on prayer for healing in accordance with the teachings of a bona fide religious sect, denomination or organization.
Location: Health Services
Location to Submit:  Admissions/Financial Aid Office
Documentation Required
: Submit the form with a letter on church letterhead from your church
Processing Timeframe:
Student Notification:


Incomplete Form

Incomplete Form

Purpose: Request to receive an Incomplete grade in a course due to unforeseen emergency, and justifiable reasons at the end of the term. Students will have 1 year to complete the missing course requirements. Failure to complete the course work will result in an F grade.
Location: Online or Records Office, SSC-55 
Location to Submit:
  Records Office, SSC-55
Documentation Required
: None
Processing Timeframe: End-of-term when grade rosters are submitted
Student Notification:  Mail


K12 Special Admission Unit Petition

K12 Special Admission Unit Petition

Purpose: Effective spring 2014, K-12 students are limited to 7 units in spring or fall term and 5 units in the summer session. A student requesting enrollment in excess of these limits must petition to the Director of Enrollment Services
Location: Link
Location to Submit:
Admissions/FA
Documentation Required: Transcripts and written justification
Processing Timeframe: 5-7 business days
Student Notification: Email


Loss of CCPG Fee Waiver Appeal

Loss of CCPG Fee Waiver Appeal

Purpose: Effective Fall 2016, students that have been on two consecutive semesters of academic probation, progress probation, or a combination of the two, will lose their CCPG fee waiver eligibility.  Submit this form and supporting documentation to appeal the loss of CCPG fee waiver based on an extenuating circumstance or significant academic improvement.
Location: Link
Location to Submit:
Admissions/FA
Documentation Required: Completed form, written justification, and supporting documentation
Processing Timeframe: 7-10 business days
Student Notification: Palomar student email only


Overlapping Class Form

Overlapping Class Form

Purpose: This form must be completed and signed by the persons below before Enrollment Priority Petition will be processed in classes that have a time conflict. Must be completed in this order:

    1. student
    2. instructor
    3. department chair
    4. dean

Location: Link
Location to Submit:
Admissions/FA Office
Documentation Required
:
Processing Timeframe:
Student Notification:


Parking Citation Dismissal Petition

Parking Citation Dismissal Petition

Purpose: Submit this form to request the dismissal of a parking citation.
Location: Campus Police Office, Parking Lot 1
Location to Submit:
 Email to appeals@palomar.edu
Documentation Required: CA Driver License, parking citation, and current parking permit
Processing Timeframe:
Student Notification:


Petition for Withdrawal

Purpose: Submit this form to request an exception to withdraw from a class after the 50% point of a class.  The student may submit a petition under these circumstances:

    • Illness, hospitalization, or medical reasons
    • Employment
    • Relocation
    • Illness or death or a family member or loved one
    • Incarceration

If approved by the faculty member, the grade will be changed to W on the student transcript.
Location:
Records Office, SSC-55
Location to Submit:
Records Office, SSC-55
Documentation Required: Letter of explanation and documents to support the extenuating circumstance
Processing Timeframe: Records will send the petition to the faculty member within 1-2 business days. Petitions are typically returned within 2 weeks. If approved, previous term petitions are processed 1-2 business days; current term petitions are processed once grade rosters are received. Denied petitions are mailed to students.
Student Notification:
Email if approved; mail if denied


Petition for Refund or Waiver

Petition for Refund or Waiver

Purpose: Complete this form when you are unable to drop classes during the first 14 days of the term or session due to a documented unforeseen emergency or extenuating circumstance. Drops made within the first 14 days of the term do not require a petition form. Students are automatically refunded by the Cashiers Office after the refund deadline.
Location: Link
Location to Submit:
Admissions/FA Office
Documentation Required
: Documents to support extenuating circumstance(s)
Processing Timeframe: 5-7 Business Days
Student Notification:   Email


Residency Determination Appeal Form

Residency Determination Appeal Form

Purpose: Submit this form after you have submitted the Residency Status Change Request and received a denial of in-state residency status.  If you feel that the determination is incorrect, complete this form and submit with documentation that will support your claim for in-state residence status.
Location: Link
Location to Submit:
Admissions/FA Office
Documentation Required
: Documents to support your claim for in-state residency status
Processing Timeframe: 5 business days
Student Notification:   Letter or email


Student Program Eligibility Appeal

Student Program Eligibility Appeal

Purpose: Submit this form after you have submitted an Appeal to the Director of Financial Aid, Scholarships and Veterans Services or EOPS and received a denial of benefits. The appeal is heard by the Student Program Eligibility Appeals Committee.
Meetings are scheduled:

    • First week of October
    • First week in December
    • Fourth week in April

Location: Admissions & Enrollment Coordinator
Location to Submit:
Same
Documentation Required: Documents to support appeal
Processing Timeframe: 3-5 business days after meeting
Student Notification:   Letter


Transcript Request Form

Transcript Request Form(from Palomar to another school, employer, institution, etc.)
Purpose: Request your Palomar transcript to be sent to schools, colleges, universities, employers, or other third parties.
Location: Online or Records Office, SSC-55
Location to Submit:
Student eServices, Online, or Records Office, SSC-55
Documentation Required
: None
Processing Timeframe:

    • Normal: 7 to 20 business days
    • Rush: 1-2 business days
    • Holds: Depends on grade and degree processing

Student Notification:   None


Unit Load Petition

Unit Load Petition

Purpose: Complete this form when you would like to exceed the allowable unit load for the term or session.

Location: Dean of Counseling Office
Location to Submit:
Dean of Counseling Office
Documentation Required: Transcripts to demonstrate past success taking an increased unit load.
Processing Timeframe:
Student Notification:

Last modified on September 18, 2020

Due to COVID-19:
IN-PERSON OFFICE HOURS CLOSED

San Marcos Campus, SSC
Phone: 760-891-7512
Fax: 760-761-3536

Remote Hours of Operation:
Monday-Thursday
8:00 a.m. to 5 p.m.
Friday, 7:30 a.m. – 2 p.m.

My Palomar Hours:
Phone: (760) 744-1150 x2140
Email: helpdesk@palomar.edu

Summer Hours:
Monday – Thursday 7AM – 7PM
Friday 7AM – 6PM
Location: A-110

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