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Palomar College Learning For Success

Records Forms

Academic Renewal Petition

Academic Renewal Petition Form

Purpose: Petition to exclude prior substandard course work from a student’s grade point average which is not reflective of their current demonstrated ability

Location: Online or Records Office, SSC-55

Location to SubmitEmail, or Records Office, SSC-55

Documentation Required: None

Processing Timeframe: Typically 7-10 business days, up to 3 weeks during end-of-term processing

Student Notification: Email


Credit by Exam

Credit by Exam

Purpose: Petition to request credit by examination.

Location: Online or Records Office, SSC-55

Location to Submit: Records Office, SSC-55

Documentation Required: Ask at the Records Office

Processing Timeframe: Depends on the test date

Student Notification: None, student referred to check eServices transcript


Excused Withdrawal Petition

Excused Withdrawal Petition

Purpose: Petition for Excused Withdrawal.

Location: Online or Records Office, SSC-55

Location to Submit: Records Office, SSC-55

Documentation Required: Ask at the Records Office

Student Notification: None, if approved student referred to check eServices transcript, mail if denied
                                    *Excused Withdrawal Petition is to be used for semesters prior to Spring 2020*


Excused Withdrawal Petition (COVID-19)

Excused Withdrawal Petition

Purpose: Petition for Excused Withdrawal.

Location: Online or Records Office, SSC-55

Location to Submit: Records Office, SSC-55

Documentation Required: Ask at the Records Office

Student Notification: None, if approved student referred to check eServices transcript, mail if denied
                                    *Excused Withdrawal Petition is to be used for Spring 2020 and Summer 2020*


Grade Adjustment

Grade Adjustment Form

Purpose: This form is for students that have repeated a Palomar course at another institution. Palomar courses are automatically adjusted.

Location: Online or Records Office, SSC-55

Location to SubmitEmail, or Records Office, SSC-55

Documentation Required: Official Transcripts

Processing Timeframe: Typically 7-10 business days, up to 3 weeks during end-of-term processing

Student Notification: None, student referred to check eServices transcript


Incomplete

Incomplete Form

Purpose: Request to receive an Incomplete grade in a course due to unforeseeable, emergency, and justifiable reasons at the end of the term. The student will have 1 year to complete the missing course requirements. Failure to complete the course work will result in an F grade.

Location: Online or Records Office, SSC-55

Location to Submit: Records Office, SSC-55

Documentation Required: None

Processing Timeframe: End-of-term when grade rosters are submitted

Student Notification: Mail


Petition for Withdrawal

Petition for Withdrawal

Purpose: Request an exception to withdraw after the 50% point of the course. Student may petition under the following circumstances:

  • Illness, hospitalization, or medical reasons
  • Employment
  • Relocation
  • Illness or death of a family member or loved one
  • Incarceration

If approved by the faculty member, the grade will be changed to a W on the student transcript.

Location: Records Office, SSC-55 ONLY

Location to Submit: Records Office, SSC-55

Documentation Required: Letter of explanation of circumstances and documents to support the extenuating circumstances

Processing Timeframe: The Records Office will send the petition to the faculty member within 1-2 business days. Petitions are typically returned within 2 weeks. If approved, previous term petitions are processed within 1-2 business days; current term petitions are processed once grade rosters are received. Denied petitions are mailed to students.

Student Notification: Email if approved; mail if denied


Transcript Request

(From Palomar to another school, employer, institution, etc.)

Transcript Request Form

Note: Rush transcripts are available for pick up on the same day Monday – Thursday until 3:00 PM and until 2:00 PM on Friday. Any rush transcript order that is processed after this time will be available for pick up the next business day.

Purpose: Request your Palomar transcript to be sent to schools, colleges, universities, employers, or other third parties.

Location: Online or Records Office, SSC-55

Location to Submit: Student eServices, Online, or Records Office, SSC-55

Documentation Required: Typically none

Processing Timeframe: Processing options:

  • Normal: 7-10 business days
  • Rush: 1-2 business days
  • Holds: Depends on grade and degree processing

Student Notification: None


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