Skip to Content
Palomar College Learning For Success

Faculty Senate Consultation Procedures

When does the Senate meet?

The Senate meets every teaching Monday at 2:30 p.m. in SU-30. Senate meetings are open to the public.

What should come to the Senate?

The Senate is responsible for Academic and Professional matters.

Academic & Professional Matters Board Policy 2510

A.  Pursuant to rules adopted by the Board of Governors of the California Community Colleges, the Governing Board elects to rely primarily on the advice and judgment of the Faculty Senate on academic and professional matters.

B.  The term “academic and professional matters” means the following policy and procedures matters:

  1. Curriculum, including establishing prerequisites and placing courses within disciplines
  2. Degree and certificate requirements
  3. Grading policies
  4. Educational program development
  5. Standards or policies regarding student preparation and success
  6. Governance structures, as related to faculty roles
  7. Faculty roles and involvement in accreditation processes, including self-study and annual reports
  8. Policies for faculty professional development activities
  9. Processes for program review
  10. Processes for institutional planning and budget development
  11. Faculty Hiring Policy, Faculty, and Faculty Hiring Procedures
  12. Other academic and professional matters as mutually agreed upon by the Governing Board and the Faculty Senate. As other such academic and professional matters are identified, they will be added to this list.

C. The Governing Board, through the Superintendent/President or designee, will consult with the Faculty Senate when adopting policies and procedures on academic and professional matters.

Policies and procedures on academic and professional matters shall not be adopted by the Governing Board or implemented until consultation with the Faculty Senate has occurred.

D. Modifications of this policy are to be considered a professional matter and fall within the scope of this agreement. GB 10/13/92

Note: “Rely primarily” means that the Board will rely primarily upon the advice and judgment of the academic senate.

How do items come to the Senate?

Any student, staff, or faculty member may ask any Senator to put an item on the Faculty Senate Agenda. The Senator will then contact the Senate President to request that the item be placed on the agenda. Anyone may also contact the Faculty Senate President directly. Request for agenda items must be received by noon each Wednesday.

Timeline for Senate Decision Making

Like all other representative bodies, the Faculty Senate needs time to conduct its business in an orderly manner.

  • Items for the Faculty Senate Agenda must be submitted one week prior to the meeting at which the item will be an Information Item.
  • All items will be placed on the next available agenda as Information Items. It is helpful to the Senate if persons bringing Information Items to the Senate make copies of relevant materials to distribute to the Senators preferably before, or at least, during the information meeting. The individual who has requested that an information item be placed on the agenda needs to be present or have a representative attend the senate meeting when the item is discussed.
  • Information items which the Senate wishes to further discuss/address will be placed on the following weeks agenda, or the next available agenda, as action items. Faculty are asked to read their Senate minutes and agendas carefully and contact their Senators if they have any concerns. All faculty are always encouraged to attend Senate meetings to speak to the issues personally. Action items may have motions made about them, and to be acted on during the meeting by Senate representatives.

Note: For the Faculty Senate to have adequate time for consultation and decision making, most issues brought to the Senate will require about four weeks to deliberate and adopt (or not adopt, as the case may be).