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Palomar College Learning For Success

Governance Councils

College Council
Employees, Community, and Communication Council
Equity, Education, and Student Success Council
Infrastructure and Sustainability Council
Institutional Effectiveness Council

Faculty appointments to the Councils below are divided between the Faculty Senate and the Palomar Faculty Federation. These divisions are outlined in the document, “Joint Senate PFF Faculty Appointments.”

College Council

The College Council is the principal participatory and planning governance body for the College. It provides a forum to review and recommend the direction and focus of the College, consistent with the College’s Vision, Mission, and Values. Based on the work and input from the four main participatory councils, the College Council directly advises the Superintendent/President on policy and governance, with attention to ensuring that all Palomar College students receive the opportunities and support they need to leverage their specific circumstances into a strong foundation for life-long resilient learning, career success, and global citizenship. It is also responsible for the review, evaluation, and continuous improvement of the participatory governance process, procedures, and structure.

Reporting Relationship: Advises Superintendent/President

Responsibilities

  • Oversee and make recommendations to the Superintendent/President on the budget, integration of planning and resource allocation, and other matters of the District.
  • Lead the periodic review and/or affirmation of the District’s Vision, Mission, and Values statements.
    Initiate and monitor the development of the master plans and strategic plan.
  • Ensure college-wide plans such as the technology, staffing, and equity plans are evaluated and updated on a regular cycle to reflect current needs, goals, and priorities.
  • Make recommendations to the Superintendent/President on district policies and procedures.
    Identify common areas of concern that require further study and forward these to the appropriate governance or operational group.
  • Regularly monitor disaggregated, student equity, and other institutional effectiveness data to inform decision-making regarding policies, procedures, and planning.
  • Annually review the Palomar College Governance Structure and Participation Handbook and revise as needed.
  • Monitor compliance with accreditation standards.
  • Review written responses to accreditation Standards IV.A and IV.B and assist in the collection of evidence for other relevant standards.

Plans/Products

  • Master Plans (Educational and Facilities)
  • Strategic Plan
  • Palomar College Governance Structure and Participation Handbook
  • Policies and Procedures Update and Cycle
  • Integrated Planning, Resource Allocation, and Evaluation Cycle

Chairs: Superintendent/President & other Co-Chair elected from the body

Members:

  • Superintendent/President (1) – Non-Voting | Co-Chair (Co-chair elected from the body)
  • Faculty representatives (appointed by Faculty Senate and PFF through collaboration) (4)
  • Classified staff representatives, President of CCE and three (3) others appointed by the Council of Classified Employees (CCE) (4)
  • Confidential and Supervisory Team representatives (CAST), President of CAST and one (1) other appointed by CAST (2)
  • Students representatives, ASG President and two (2) others appointed by the Associated Student Government (ASG) (3)
  • Administrative representatives, President of AA and two (2) others appointed by the Administrative Association (AA) (3)
  • Assistant Superintendent/Vice President, appointed by the Superintendent/President (1)

Advisory Members (non-voting):

  • Three Assistant Superintendent/Vice Presidents
  • Senior Director of Institutional Research and Planning (for support when plans are reviewed or developed)
  • Part-time faculty member, appointed by Faculty Senate and/or PFF through collaboration (1)
  • If not represented in constituency member, include leadership of 4 constituent groups or designee
  • Liaison from each other Council (4)

Employees, Community, & Communication Counciltop

The Employees, Community, and Communication Council is dedicated to cultivating, building, and sustaining a community of inclusivity that creates a welcoming, safe, and respectful environment for all to thrive. With a holistic view of the human experience at Palomar College, the Council pays particular attention to the opportunities inherent in recognizing and cultivating the interconnections between all of the College’s diverse communities and constituent groups. The Council provides strategic direction for both internal and external communication to promote optimal dialogue between all dimensions of the community. It identifies, prioritizes, and advocates for diversity in hiring and the human resource needs of the College. It supports the growth and professional development of all employees in our educational community with an emphasis on institutional development opportunities that promote antiracist organizational change. The Council makes recommendations to ensure that all employees are provided training throughout their employment. It monitors and evaluates practices and makes recommendations to promote safety and security across campus. It is also empowered to develop and assess initiatives that cultivate and sustain an inclusive and connected college-wide culture and climate.

Reporting Relationship: College Council

Responsibilities

  • Recommend policies and procedures to meet the onboarding, professional development, and human resources needs (e.g., ADA compliance, employee recognition) of the College in alignment with our antiracist framework.
  • Recommend and/or develop new policies and practices to increase diversity in hiring.
  • Monitor the implementation of the College’s EEO and Staffing (Human Resources) Plans.
  • Evaluate effectiveness of professional development to ensure access to and quality of professional development for all employees and make recommendations for improvement as needed.
  • Monitor the Classified Professional Growth Program.
  • Provide a forum for employees and students to address safety and security needs and concerns.
  • Develop and assess initiative to cultivate and sustain college culture and climate.
  • Review and recommend processes for effective communication among all employees.
  • Support activities that engage the campus with the external community.
  • Continually compile evidence related to accreditation Standard III.A as well as other relevant accreditation requirements and monitor the College’s ongoing compliance with these requirements.

Plans/Products

  • Staffing (Human Resources) Plan
  • EEO Plan

Chairs: Assistant Superintendent/Vice President for Human Resources & Co-Chair elected from body

Members:

  • Assistant Superintendent/Vice President for Human Resources co-chair | Co-Chair (Co-chair elected from the body)
  • PD Coordinator
  • Director of Marketing, Communications, and Public Affairs
  • Executive Director of Palomar College Foundation
  • Chief of Police
  • Manager, Environmental Health and Safety and Risk Management
  • Faculty representatives, appointed by Faculty Senate and PFF through collaboration (4)
  • Classified staff representatives, appointed by CCE (4)
  • CAST representatives, appointed by CAST (2)
  • Administrative representative, appointed by AA (1)
  • Student Representatives, appointed by ASG (2)

Advisory Members (non-voting)

  • Part-time faculty member, appointed by Faculty Senate and/or PFF through collaboration (1)

Equity, Education, & Student Success Counciltop

The Equity, Education, and Student Success Council guides the College’s policy and planning related to maintaining equity and excellence in all aspects of instructional and student success programs, which fosters a climate of inclusiveness and support. The Council will pay specific attention to ensuring that all students receive the opportunities and support they need to develop a strong foundation for life-long, resilient learning, career success, and global citizenship. This council is responsible for supporting and leading innovative campus strategies that strengthen student access, success, and equity. It seeks opportunities for synergy and collaboration between Instruction and Student Services in order to engage and support students, faculty, staff, and administrators in the ongoing process of transforming the campus culture to be welcoming, safe, and inclusive for all. The Council convenes several joint committees with the Faculty Senate and others. It also reviews policies and procedures related to instructional and student support programs. The Equity, Education, and Student Success Council makes recommendations to the College Council while maintaining a focus on disproportionately impacted students.

Reporting Relationship: College Council

Responsibilities

  • Examine, support, and develop intentional policies and practices that are student-centered, equity-focused, and antiracist.
    • Develop and oversee the implementation of the Student Equity Plan. Recommend policies, practices, and strategies that align instruction and student services to maximize equity and success.
    • Review research and disaggregated data to identify student populations that require targeted support interventions.
    • Evaluate the results of the Program Review and Planning (PRP) process and resource allocation recommendations with specific attention to equity.
    • Provide a forum for students, faculty, and staff to explore and generate ideas and recommend solutions to improve the student journey from enrollment to completion.
  • Convene full-time faculty hiring subcommittee to:
    • Review and update the process (qualitative and quantitative elements and instruments) and timeline for full-time faculty position requests.
    • Annually develop and recommend a prioritized list of full-time faculty positions (instructional and non-instructional) and forward to college council for information.
  • Center equity in the Integrated Planning Process
    • Make recommendations and provide input to the District’s Educational Master Plan and the Strategic Plan.
    • Monitor relevant goals and objectives of the Annual Action Plan as assigned by the College Council.
  • Accreditation
    • Continually compile evidence related to accreditation Standard II.A., II.B, and II.C., as well as other relevant accreditation requirements.

Plans/Products

  • Disproportionate Impact (DI) Study
  • Equity Plan
  • Guided Pathways Plan

Chairs: Assistant Superintendent/Vice President of Instruction, Assistant Superintendent/Vice President of Student Services, Faculty Senate President or designee (Tri-Chairs)

Members:

  • Assistant Superintendent/Vice President for Instruction co-chair / Assistant Superintendent/Vice President for Student Services co-chair / Faculty Senate President or Designee co-chair
  • Director of Student Success and Equity
  • Dean of Counseling or designee
  • Instructional Dean (1)
  • Senior Director of Enrollment Services
  • Faculty representatives appointed by Faculty Senate and/or PFF through collaboration (5)
  • Counseling Faculty, appointed by Faculty Senate (2)
  • Umoja representative, selected by the Umoja program coordinators and confirmed by the relevant constituent group (AA, ASG, CAST, CCE, or Faculty Senate) (1)
  • Puente representative, selected by the Puente program coordinators and confirmed by the relevant constituent group (AA, ASG, CAST, CCE, or Faculty Senate) (1)
  • Faculty representative from the Pride Center, appointed by Faculty Senate (1)
  • Classified representatives appointed by CCE (4),
  • CAST representatives, appointed by CAST (2)
  • Student representatives, appointed by ASG (3)
  • Student Support Program Director/Manager (Programs supporting disproportionately impacted students based on DI study, for example DRC and EOPS), appointed by AA (1)
  • Student Support Program Supervisor (Programs supporting disproportionately impacted students based on DI study, for example DRC and EOPS), appointed by CAST (1)

Advisory Members (Non-voting):

  • Library Representative
  • Institutional Research and Planning (provide data for Equity Plan and IE metrics)
  • Part-time faculty member, appointed by Faculty Senate and/or PFF through collaboration (1)

Infrastructure & Sustainability Counciltop

The Infrastructure and Sustainability Council identifies, prioritizes, and advocates for the College’s technology and facilities needs and services to ensure that students receive the opportunities and support they need to develop a strong foundation for life-long, resilient learning, career success, and global citizenship. With particular attention to equity, it makes recommendations to the College Council for the strategic direction and implementation of technology, facilities, and sustainability priorities and ensures that these recommendations are consistent with the objectives and recommendations established in the Technology Plan, Facilities Master Plan, Strategic Plan, Educational Master Plan, and other supporting plans and reports.

Reporting Relationship: College Council

Responsibilities

Technology
  • Make recommendations for the strategic direction and implementation of technology resources used throughout the College to support student learning programs and services, operations, and improve institutional effectiveness.
  • Review the College’s Technology Master Plan and monitor implementation.
  • Evaluate the results of the Program Review and Planning (PRP) process and resource allocation recommendations to prioritize technology requests with specific attention to equity.
  • Ensure ongoing attention to equitable educational access and outcomes, and removal of barriers for historically underserved populations and students with disabilities, in technology planning and the technology prioritization process.
  • Continually compile evidence related to accreditation Standard III.C, as well as other relevant accreditation requirements and monitor the College’s ongoing compliance with these requirements.
Facilities
  • Recommend institutional annual and long-term goals to develop and implement initiatives in accordance with the recommendation of the Facilities Master Plan, the 5-year capital outlay plan, use of space, scheduled maintenance, and other state and federal reports.
  • Act as a recommending body to the College Council for the construction, remodeling, and/or reassignment of existing and new facilities, including bond-funded construction.
  • Study existing facilities and recommend alterations and improvements in response to the annual unit plans and emergent needs.
  • Ensure that the campus and college spaces are intentionally designed to welcome and engage our diverse student, employee, and broader community populations.
  • Ensure that college facilities are physically and electronically accessible to all.
    Continually compile evidence related to accreditation Standard III.B, as well as other relevant accreditation requirements and monitor the College’s ongoing compliance with these requirements.
Sustainability
  • Promote energy efficiency and conservation, sustainable construction and grounds management, and best practices for physical plant management.
  • Consider total cost of ownership, including renewal costs and maintenance, of college technology and facilities recommendations.
  • Ensure that the infrastructure and design of all college buildings support the future use of technology.
  • Ensure ongoing attention to equitable educational access and outcomes, and removal of barriers for historically underserved populations and students with disabilities, in technology planning and the technology prioritization process.

Plans/Products

  • Technology Plan
  • Facilities Master Plan
  • 5-Year Capital Outlay Plan
  • Strategic Plan
  • Educational Master Plan

Chairs: Assistant Superintendent/Vice President of Finance and Administrative Services & Co-Chair elected from body

Members:

  • Assistant Superintendent/Vice President for Finance and Administrative Services co-chair | (Co-chair elected from the body)
  • Director Information Services
  • Director of Facilities
  • Chair of Academic Technology or designee
  • CCCTech Connect Director
  • Faculty representatives, appointed by Faculty Senate and PFF through collaboration (4)
  • Classified staff representatives, appointed by CCE (4)
  • CAST representatives, appointed by CAST (2)
  • Student Representatives, appointed by ASG (2)

Advisory Members (Non-voting)

  • Center Directors (2)
  • Part-time faculty member, appointed by Faculty Senate and/or PFF through collaboration (1)

Institutional Effectiveness Counciltop

The Institutional Effectiveness, Planning, and Fiscal Stewardship Council works to support a culture of continuous quality improvement at Palomar College to ensure that all students receive the opportunities and support they need to leverage their specific circumstances into a strong foundation for life-long, resilient learning, career success, and global citizenship. The Council takes a comprehensive view of the College with attention to the interconnections between institutional planning across all divisions, and the opportunities therein. It maintains a broadly informed decision-making process, drawing from qualitative and quantitative data to arrive at recommendations to the College Council. It monitors and facilitates communication about the fiscal health of the College. It also reviews progress on college goals and priorities; evaluates and provides support for the integration of planning, assessment, and resource allocation at all levels of the institution; and shepherds the accreditation work of the College. It champions the use of data and assessment to inform strategies focused on equity and student success in alignment with the College’s Vision, Mission, and Values, and strategic goals.

Reporting Relationship: College Council

Responsibilities

Integrated Planning and Evaluation
  • Conduct annual review of institutional, divisional, and department planning results to assess progress towards institutional goals and make recommendations regarding either the creation of new, or the revision of existing, college goals.
  • Evaluate institution-set standards, equity, and student achievement goals, including both internal- and CCCCO-produced key performance indicator metrics and other student success outcome measures.
  • Coordinate with other councils to develop evaluation plans for major initiatives and projects.
  • Review the effectiveness of current integrated planning, evaluation, and resource allocation processes and cycles, and provide feedback as needed.
  • Develop recommendations and provide technical support for the College’s program review and planning processes, including evaluation of program review and planning templates to ensure alignment with the College’s mission, accreditation standards, and district planning and resource allocation.
  • Support ongoing connections between unit planning through program review and institutional planning processes.
Fiscal Stewardship and Communication
  • Monitor the College’s fiscal health and implementation of its fiscal stewardship plan based on FCMAT metrics.
  • Develop, interpret, and articulate assumptions, priorities, guidelines, and procedures related to budget processes and resource allocation, integrating recommendations from college-wide plans.
  • Provide ongoing education and communication for the college community regarding fiscal matters.
Data-Informed Decision Making
  • Analyze data and support for the development of college plans and planning activities.
  • Use aggregated and disaggregated data and research to support the continuous improvement of programs and services of the College.
Accreditation
  • Serve as the District’s accreditation steering committee to ensure all accreditation requirements are met.
  • Continually compile evidence related to accreditation Standard I.A., I.B., and I.C., as well as other relevant accreditation requirements and monitor the College’s ongoing compliance with these requirements.

Plan/Products

  • College Annual Report on Integrated Planning and Resource Allocation
  • Institution-Set Standards and required Student Achievement Goals/Metrics
  • Accreditation Reports

Chairs: Assistant Superintendent/Vice President of Finance and Administrative Services & Co-Chair elected from body

Members:

  • Assistant Superintendent/Vice President for Finance and Administrative Services | Co-chair; (Co-chair elected from the body)
  • Assistant Superintendent/Vice President for Instruction or designee
  • Assistant Superintendent/Vice President for Student Services or designee
  • Senior Director of Institutional Research and Planning who is also the Accreditation Liaison Officer (1)
  • Instructional Dean (1)
  • Student Services Dean or Director (1)
  • Faculty representatives, appointed by Faculty Senate and PFF through collaboration (4)
  • Classified staff representatives, appointed by CCE (4)
  • CAST representatives, appointed by CAST (2)
  • Student representatives appointed by ASG (2)

Advisory Members (Non-voting)

  • Part-time faculty member, appointed by Faculty Senate and/or PFF through collaboration (1)
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