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Palomar College Learning For Success

Operational Committees

Academic ReviewAccreditation Steering
Behavioral Health and Campus Wellness Benefits
BudgetCampus Police
District Policies and ProceduresFacilities Review
Matriculation and TransferPalomar College Committee to Combat Hate (PC3H)
RegistrationResource Allocation
Safety and SecurityScholarship
Staff Development and TrainingStudent Equity
Student Program Eligibility AppealsTeam Life

Academic Review Committeetop

Role

The Academic Review Committee considers all problems of admission, probation, academic suspension, and certification of graduates.

Reporting Relationship: Director, Enrollment Services

Members

  • Director, Enrollment Services, Chair
  • Dean, Counseling, Guidance and Career Development
  • Four Teaching Faculty
  • Articulation Officer
  • Evaluation Supervisor (non-voting)
  • One Student (non-voting)

Accreditation Steering Committeetop

Role

Provides the overall planning, guidance, and preparation for the Institutional Self-Evaluation, Midterm Report, and other report requirements from ACCJC/WASC; is responsible for coordinating and organizing information, data, and resources in preparation for accreditation-related reports and sits visits; makes recommendations on any issues related to accreditation throughout the six-year cycle; maintains currency with accreditation standards and procedures, including attending accreditation workshops; and communicates and distributes information related to accreditation standards and procedures to the College community.

Reporting Relationships: Strategic Planning Council

Members

  • President, Faculty Senate
  • Director, Institutional Research and Planning
  • Faculty Co-chair, Curriculum Committee
  • Faculty Co-chair, Learning Outcomes Council
  • Instructional Planning Council representative
  • Student Services Planning Council representative
  • Finance & Administrative Services Planning Council representative
  • Human Resources Services Planning Council representative
  • One Faculty Senate representative appointed by the Faculty Senate
  • One Administrative Association representative appointed by the Administrative Association
  • One Classified Unit Employee representative appointed by the CCE/AFT
  • One Confidential and Supervisory Team representative appointed by CAST
  • One Palomar Faculty Federation representative appointed by the Palomar Faculty Federation
  • One Associated Student Government representative appointed by the Associated Student Government

Behavioral Health and Campus Wellness Committeetop

Role

To promote a safe and healthy learning environment for all Palomar College students and employees through collaborative, preventive, and supportive resources and activities that facilitate behavioral health and campus wellness.

Reporting Relationships: Student Services Planning Council

Members

  • One Instructional Dean
  • Director, Health Services
  • Director, Student Affairs
  • Supervisor, Counseling Services
  • One representative from Palomar Police Department
  • One representative from Escondido Center
  • One Classified Unit Employee representative appointed by the CCE/AFT
  • One Associated Student Government representative appointed by the Associated Student Government

Benefits Committeetop

Role

The Benefits Committee reviews current benefits and makes recommendations for additions and changes to employee and retiree health and welfare benefits. It reviews benefits changes in light of federal and state laws, as well as District planning and policy decisions. The Committee seeks input from employees and retirees for benefits needs, considers costs of benefits, and advises employee and retiree groups, the administration, and the Staff Priorities Committee as necessary.

Reporting Relationships: Palomar Faculty Federation, Administrative Association, CAST, CCE/AFT, and the President’s Cabinet.

Members

  • Manager, Human Resources Services
  • Four Faculty Members (appointed by PFF)
  • Four Classified Unit Employees (appointed by CCE)
  • Two Administrative Association Members
  • Two Confidential/Supervisory Team members
  • Four Retirees (appointed by PCRA)
  • Vice President, Finance & Administrative Services
  • Benefits Specialist (Ex Officio)

Budget Committeetop

Role

The Budget Committee recommends the process for development of the guidelines for the preparation of the unrestricted and designated budgets. Through the development of annual fiscal plans, the Budget Committee recommends budgeting parameters that align the college’s priorities to budgets and institutional planning. The committee reviews revenue projections for the upcoming fiscal year based upon estimated and reported FTES. In times of fiscal instability, the Budget Committee reviews and recommends to the Strategic Planning Council reallocation and reductions of expenditures. Annually the Budget Committee, along with the Strategic Planning Council, reviews budgets developed at the unit level and submitted through the appropriate planning council and makes recommendations as necessary. The Budget Committee members are responsible for communicating information related to budgeting to their appropriate constituency groups; however, Tentative and Adopted Budgets are approved by the Governing Board.

Reporting Relationships: Strategic Planning Council

Committee members responsible for communicating information to appropriate constituency group(s)

Members

  • President, Vice President, and Secretary of the Faculty Senate (or designee)
  • Past President, Faculty Senate
  • Co-Presidents, Palomar Faculty Federation (or designee)
  • One Palomar Faculty Federation representative appointed by the Palomar Faculty Federation
  • Vice President, Instruction
  • Vice President, Student Services
  • Vice President, Human Resources
  • One Administrative Association representative appointed by the Administrative Association
  • One Confidential and Supervisory Team representative appointed by CAST
  • Five Classified Unit Employee representatives appointed by CCE/AFT
  • One Student representative appointed by the Associated Student Government

Campus Police Committeetop

Role

To provide input and recommendations on Campus Police Department Services

Reporting Relationships: Student Services Planning Council

Members

  • Chief of Police (Advisor)
  • Police Lieutenant or Designee appointed by the Chief of Police (Advisor)
  • Three Faculty representatives appointed by the Faculty Senate (request for a Counselor)
  • One Administrative Association representative appointed by the Administrative Association
  • One Confidential and Supervisory Team representative appointed by CAST
  • Two Classified Unit Employee representatives appointed by the CCE/AFT (request for a representative from special populations: EOPS, DRC, Child Care Center, etc.)
  • Director of Student Affairs
  • Director, Education Centers/Extended Education
  • Two student representatives appointed by the Associated Student Government

District Policies and Procedures Committeetop

Role

The Committee reviews and recommends approval of proposed changes and updates to Governing Board Policies and Administrative Procedures. These proposed changes and updates are submitted to the Committee through periodic legal updates received from the Community College League of California (“CCLC”) and proposed changes recommended by appropriate planning councils and/or committees. After review, the proposed policy updates and related administrative procedures are submitted to the Strategic Planning Council (“SPC”). The Committee oversees a 3-year review cycle of all Board Policies and Administrative Procedures and assigns chapter review to the appropriate Office of Primary Responsibility.

Reporting Relationship: Strategic Planning Council

Members

  • One Governing Board member
  • Two Faculty members appointed by the Faculty Senate
  • One Faculty member appointed by the Palomar Faculty Federation
  • One Classified Unit Employee representative appointed by the CCE/AFT
  • One Administrative Association representative appointed by the Administrative Association
  • One Confidential and Supervisory Team representative appointed by CAST
  • One Student representative appointed by the Associated Student Government
  • One Dean appointed by the Vice President for Instruction
  • One Representative from Student Services appointed by the Vice President of Student Services
  • Vice President for Instruction
  • Vice President of Student Services
  • Vice President of Finance and Administrative Services
  • Vice President of Human Resources Services
  • Director of Institutional Research and Planning
  • Executive Assistant to the President/Governing Board

Facilities Review Committeetop

Role

The Facilities Review Committee generates the 20-Year Facilities Master Plan and keeps the plan current. It develops policy and plans to increase the quality and effective use of College facilities. It recommends the Scheduled Maintenance Plan and the Give-Year Capital Outplay Plan. It reviews requests for changes to the physical plant and the impact on various operations of Palomar College. It reviews (and recommends environmental impact studies by qualified consultants if significant environmental resources are potentially endangered by proposed earth movements or alterations of the natural habitat) the impact of the environment of all proposed earth movements or alterations of the natural habitat prior to the beginning of any project, work, or activity. It recommends measures for mitigating the impact within the mandated guidelines of the California Environmental Quality Act of 1970. Decisions will be made by majority vote. The committee will utilize an agenda that identifies and separates information and action items and requires that items be identified before being moved to action.

Reporting Relationship: Administrative Services Planning Council/Strategic Planning Council

Members

  • Facilities Director
  • One Senior/Executive Administrator (Instruction) or designee
  • One Senior/Executive Administrator (Student Services) or designee
  • Facilities Planning Manager
  • One Classified Unit Employee Representative appointed by the CCE/AFT
  • Four faculty representatives from different divisions appointed by the Faculty Senate
  • One Administrative Association representative appointed by the Administrative Association
  • One Student representative appointed by the Associated Student Government
  • One Confidential and Supervisory Team representative appointed by CAST

Matriculation and Transfer Committeetop

Role

The purpose of the Matriculation and Transfer Committee is to review and support the activity of the Matriculation and Transfer programs.

Reporting Relationship: Student Services Planning Council

Members

  • Vice President, Instruction
  • Vice President, Student Services
  • Non-Credit Matriculation Coordinator
  • One Faculty representative from Counseling appointed by the Faculty Senate
  • One Faculty representative from English as a Second Language appointed by the Faculty Senate
  • One Faculty representative from Mathematics appointed by the Faculty Senate
  • One Faculty representative from English appointed by the Faculty Senate
  • One Faculty representative from Reading appointed by the Faculty Senate
  • Director, EOP&S
  • Director, Information Services
  • Director, Disability Resource Center
  • Director of Enrollment Services
  • Director, Institutional Research and Planning
  • Assessment and School Relations Supervisor
  • One Instructional Dean
  • One Classified Unit Employee representative appointed by the CCE/AFT
  • One Student representative appointed by the Associated Student Government
  • One representative from a four-year institution
  • One at-large Part-time faculty member appointed by the Faculty Senate

Palomar College Committee to Combat Hate (PC3H)top

Role

  • To celebrate differences and advocate the civil rights and safety of all people, with specific focus on the LGBTQ community.
  • To combat hate on campus.
  • To condemn in the strongest possible terms the abuse of those who are lesbian, gay, bisexual, or transgender.

Reporting Relationship: Strategic Planning Council

Members

  • Two faculty representatives appointed by the Faculty Senate *
  • Two Palomar Faculty Federation representatives appointed by the Palomar Faculty Federation *
  • Two Student representatives appointed by the Associated Student Government *
  • Two Administrative Association representatives appointed by the Administrative Association *
  • Two Confidential and Supervisory Team representatives appointed by CAST *
  • Two Classified Unit Employee representatives appointed by the CCE/AFT *
  • Two Senior Administrator representatives appointed by the Superintendent/President *

* Defined members of the committee for voting purposes. Additional members from the college community and the community as a whole are welcome.

Registration Committeetop

Role

The Registration Committee serves primarily to review and examine the registration system and to improve the process for registering students.

Reporting Relationship: Director, Enrollment Services

Members

  • Director, Enrollment, Chair
  • Manager, Admissions and Records
  • Director, Information Services
  • Supervisor, District Cashiering Services, Fiscal Services
  • Dean, Counseling, Guidance, and Career Development
  • Chair, Counseling
  • One Faculty
  • One Student
  • Curricular Schedule Technician
  • One Instructional Dean
  • Director of Extension Education/Escondido Center

Resource Allocation Committeetop

Role

The Resource Allocation Committee establishes the guidelines for the preparation of the unrestricted and designated budgets. The Committee reviews the proposed restricted and unrestricted budget in open hearings prior to making its recommendations. The Committee will be responsible for developing a three-year Resource Allocation Plan, based on the Educational Master Plan, under the guidance of the Educational Master Planning Committee. The first year of the three-year Resource Allocation Plan will become the recommended annual unrestricted and designated budgets. The recommended annual budgets will be forwarded to EMPC (for information), PAC and the Superintendent/President.

Products

  • Three-year Resource Allocation Plan
  • Annual College unrestricted and designated budgets
  • Financial aspects of the first year of the three-year Educational Master Plan

Reporting Relationship: Resource Allocation Committee will submit recommendations for the unrestricted and designated budget resource allocation to PAC and the Superintendent/President annually, and will communicate closely with the Education Master Planning Committee when it considers recommending an allocation inconsistent with the EMPC recommendation.

Members

  • Vice President for Finance and Administrative Services, Chair
  • President, Vice President, and Secretary of the Faculty Senate (or designees)
  • President and Vice President of The Faculty (or designees)
  • Vice President for Instruction
  • Vice President for Student Services
  • Vice President for Human Resource Services and Affirmative Action
  • Two Administrative Association Members
  • Five Classified Unit Employees (who shall also serve as members of the bargaining team)

Safety and Security Committeetop

Role

The Safety and Security Committee examines the operation of the College with respect to safety and security. Areas considered by the Committee are: The College Safety Manual, periodic safety inspections, campus traffic and parking control, disaster and Civil Defense plans, general security of facilities, inspection of hazardous materials and equipment, designation of dangerous areas, general laboratory safety, and all matters concerning the operation of the College with respect to safety and security.

Reporting Relationship: Director, Environmental Health and Safety

Members

  • Director, Environmental Health and Safety, Chair
  • Director, Facilities
  • Director, Health Services
  • Director, Public Safety Programs/Chief of Campus Police
  • One Community Member
  • One Child Development Instructor
  • Two Faculty Members
  • Two Classified Unit Employees
  • Two Administrative Association Members
  • One Student

Scholarship Committeetop

Role

The Scholarship Committee reviews applications for Palomar College scholarships, selects award recipients, and assists the Director of Financial Aid in establishing policy in connection with grants, loans and work study.

Reporting Relationship: Director, Financial Aid

Members

  • Director, Financial Aid, Chair
  • Director, Enrollment Services
  • Six Faculty Members
  • One Classified Unit Employee
  • One Student
  • One Administrative Association Member
  • One Financial Aid Technician (Scholarship) as Support Staff

Staff Development and Training Committeetop

Role

The Staff Development and Training Committee reports to the President’s Advisory Council and is responsible for making recommendations for annual staff development funding expenditures, administers periodical needs assessment surveys, and guides in the development of the three-year Human Resources Development Plan. The Committee guides staff development activities by establishing priorities, policies and procedures for allocations, and collecting information that can be used for ongoing and summary evaluation.

Product

Three-year Human Resources Development Plan

Reporting Relationship: President’s Advisory Council

Members

  • Coordinator, Faculty Professional Development, Co-chair
  • Vice President, Human Resource Services, Co-chair
  • Two representatives from the Professional Development Review Board
  • Two representatives from the Professional Growth Committee
  • One Senior Administrator from the Professional Development Review Board
  • One representative appointed by the Administrative Association

Student Equity Committeetop

Role

The Student Equity Committee prepares the Student Equity Plan, monitors the District’s progress toward meeting its student equity goals, and keeps the District’s Student Equity Plan up to date. The Student Equity Committee will coordinate its activities with those of the Planning Committees, Curriculum Committee, Registration Committee, Faculty and Staff Diversity Advisory Committee, Matriculation Advisory Committee, and other District committees as necessary.

Reporting Relationship: Superintendent/President

Members

  • Five Teaching Faculty Members (one to serve as Co-Chair)
  • Dean of Counseling, Guidance, and Career Development
  • Representative of Instruction (selected by the Committee from its membership)
  • One Instructional Dean
  • Director of EOP&S
  • Director of Matriculation
  • Director of DSP&S
  • One Counseling Faculty Member
  • One Librarian
  • One Classified Employee
  • Two Students
  • Co-Chair to be elected by the Committee)

Student Program Eligibility Appeals Committeetop

Role

The Committee advises and makes recommendations to the appropriate program director on matters related to the application of policy, procedures, and practices relative to the administration of federal, state, and institutional student aid programs. The committee reviews and makes recommendations on written appeals from students regarding financial aid status, EOPS/CARE/CAL Works, and Veterans program eligibility.

Reporting Relationship: Student Services Planning Council

Members

  • Director, Financial Aid, Veterans and Scholarship Services (non-voting member)
  • Director, EOP&S (non-voting member)
  • Faculty representative appointed by the Faculty Senate
  • One generalist Counselor appointed by the Faculty Senate
  • EOP&S Counselor appointed by the Faculty Senate
  • DRC Counselor appointed by the Faculty Senate
  • Athletic faculty representative appointed by the Faculty Senate
  • Fiscal Services representative appointed by the CCE/AFT
  • Financial Aid Counselor
  • One Financial Aid Advisor appointed by the CCE/AFT
  • One student representative appointed by the Associated Student Government

Team Life Committeetop

Role

To provide opportunity for achieving mind, body, social, and spiritual wellness. To cultivate positive change in a supportive campus community environment.

Product

Offer faculty & staff health screenings, social events, workshops, health lectures, weight management programs in support of workplace wellness. Also TEAM LIFE will work towards offering programs to improve employee morale and help adopt healthy lifestyles thus reducing time missed from work and worker’s comp claims.

Reporting Relationship: Human Resources Services Planning Council

Members

  • One Faculty member appointed by the Faculty Senate
  • One Administrative Association member appointed by the Administrative Association
  • One CCE/AFT member appointed by the CCE/AFT
  • One CAST member appointed by CAST
  • One representative from Health Services
  • One representative from PE/Athletic department
  • One representative from HR (Benefits Committee)
  • One representative from Human Resources Services Planning Council
  • One representative from Health & Safety Department
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