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Palomar College Learning For Success

Employee Information on COVID-19

Latest Update: 3/13/20

The information provided below may change based on District needs as a response to San Diego County Department of Health and Human Services directives relating to COVID-19, please check this website for the most updated information. (Last updated 3/13/2020 12:13pm)

Employee FAQs

The District home page will be updated immediately if there is a campus emergency or closure. Additional notices will be sent to your Palomar College email and Palomar's social media accounts.

Please ensure your contact information is up to date. To update your contact information please use the Address/Name Change Form and turn it in to Human Resource Services in room ST-1 or email it to hrdepartment@palomar.edu.

  • Employees should stay home if sick. Notify your supervisor if you will miss work.
  • If a person develops symptoms of COVID-19 including fever, cough or shortness of breath, and has reason to believe they may have been exposed, they should call their health care provider or local health department before seeking care. Contact in advance will ensure you can get care without putting others at risk.
  • Employees who have a sick family member at home with COVID-19 should notify their supervisor and refer to CDC guidance or medical provider to conduct a risk assessment of their potential exposure.
  • If an employee is confirmed to have COVID-19, please notify Human Resources immediately at hrdepartment@palomar.edu or call 760-744-1150 ext. 2609. Employee confidentiality will be maintained while allowing the College to take appropriate action.
  • Report absences on your time sheet or absence report.

Employers are generally limited in their ability to make health-related inquiries or require medical examination of employees, pursuant to the Americans with Disabilities Act (“ADA”) (42 U.S.C., § 12100 et seq.) and the California Fair Employment and Housing Act (“FEHA”) (Government Code, § 12900 et seq.)

Managers and supervisors should recommend to all employees who are sick to remain off-duty (i.e., on sick leave) until symptoms resolve, and that they seek medical assistance, as appropriate. Anyone sick and believed to be at risk for COVID-19 infection should be advised to seek medical assistance and follow the CDC recommendations. Managers and supervisors should seek assistance from Human Resources before taking any action to ensure that all appropriate options have been considered.  The CDC reports that COVID-19 symptoms include fever, cough and shortness of breath.

Pay for employees varies by the employee type and applicable employment laws and/or collective bargaining agreements.

Permanent employees will continued to be paid if they continue to perform regular work as agreed with their respective bargaining unit agreement. During this time social distancing operations will allow for modified work assignments as assigned by an employee's supervisor.

Per California Government Code Section 3100-3109, all  Palomar College employees are state-designated disaster workers. Employees may be required to remain on campus during a closure and perform duties based on essential needs. Palomar considers all permanent/probationary employees to be on-call during a campus closure and will remain on paid status. On-call means the ability to perform duties either in-person or remotely, as directed. Any employee who is unable to work will be required to use accrued leave in accordance with the collective bargaining agreement.

All hourly employees (Student, Short-Term, and Part-Time Faculty) will be paid if directed to perform work during the closure period.  If an employee suffers a loss of earnings an unemployment claim may be filed with EDD.

Federal Work-Study Students who do not report to work are able to receive pay due to the Federal Work Study guidelines, please refer to the following webpage for more information https://www2.palomar.edu/pages/fa/federal-work-study/

This will depend on the type of emergency, closure, or disaster.   The District is in the process of designating which employees and/or positions will be essential to the operations of Palomar College.

What does ‘disaster service’ mean? Disaster service means all activities authorized by and carried out pursuant to the California Emergency Services Act.

As a public education employer we do not participate in California State Disability Insurance. Instead employees have applicable sick leave. See the FAQ below for the information on sick leave.

Should you have additional employment contact EDD to determine your eligibility.

  • Classified/Administrators/CAST/Full-Time Faculty/Part-Time Faculty:
    • Employees have access to their accrued sick leave for their own illness and if needed the extended illness leave which is 100 days of 1/2 pay leave that runs concurrently with sick leave (example if you have 20 days of sick leave you will have 80 remaining days of 1/2 pay leave). Each employee handbook or collective bargaining agreement gives more detail regarding sick leave accrual. If an illness or injury exceeds the 100 days the employee would work with Human Resources to evaluate the ability to return to work or apply for long-term disability insurance.
    • If a family member is sick, an employee can access the Personal Necessity leave which is 1/2 of your annual accrual (Full-Time employees get 12 days of sick leave per year, thus personal necessity would be 6 days of sick leave). Additional leave may be applicable please contact benefits@palomar.edu or call 760-744-1150 ext. 2609.
  • Short-Term and Student Employees:
    Each year student and short-term employees receive three days of sick leave in accordance with the California “Healthy Workplaces, Healthy Families Act of 2014 (Labor Code 245-249) for full information on accrual and use  please refer to this link: Sick Leave for Student and Short-Term Employees.
  • If your hours are reduced due to a campus shut down  and you experience a loss of wages, you can file an Unemployment Insurance (UI) claim. UI provides partial wage replacement benefit payments to workers who lose their job or have their hours reduced, through no fault of their own. You should apply directly with the EDD, once they receive your application they work directly with Palomar College to obtain your work and salary history directly from Human Resources and Payroll.
  • Federal Work Study (FWS) Employees:  Federal Work-study Students can be paid due to the Federal Work Study guidelines, please refer to the following webpage: https://www2.palomar.edu/pages/fa/federal-work-study/

Your supervisor will complete and sign your time-sheet and submit it to payroll. A copy will be provided to you. If there are any discrepancies your supervisor will work with you and payroll to resolve during the next pay cycle.