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Non-Instructional PRP Instructions and Form Links


Welcome to the 2019-20 Non-Instructional Program Review and Planning Webpage!

 

Purpose of Program Review and Planning

Community Colleges assess progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation.  At Palomar, we call this Program Review and Planning.

All units, including instructional and non-instructional engage in a three-year planning and review cycle.  The three-year cycle includes a comprehensive review and plan development in year one followed by annual updates in years two and three.

This webpage provides the information and directions for completing non-instructional program reviews.

Which PRP am I doing, Comprehensive or Annual Update?

For 2019-20, the following areas will complete a Comprehensive Non-instructional Program Review and Plan:

  • All non-instructional areas in Student Services
  • Palomar College Foundation
  • Public Affairs Office
  • Superintendent/President’s office

For 2019-20, the following areas will complete their Year Two Annual Update:

  • All units in Finance and Administrative Services
  • All non-instructional units in the Division of Instruction
  • Human Resource Services
  • Institutional Research and Planning

How do I Start?

  1. A designee from each department will receive an email from Marti Snyder, from the Office of Institutional Research and Planning.
  2. The email will includes a link to your Non-instructional PRP form in SharePoint.
  3. When you click on the link, you be required to sign in with your Palomar user name and login.
  4. Once you open your form, you will find it includes instructions for completing it.

Sharing the PRP form.

The best Program Review and Planning documents are created through a collaborative effort!  We ask that units engage their staff in completing their reviews.  Departments may take different approaches to completing their reviews.

You can share your PRP document with others who will be editing and entering information.
1) From SharePoint, hover over the mouse to the left of the document and select it.
2) Select “Share” from the toolbar above and list the emails of those you would like to work on the document.   You can also add a message from this process.

SAO REFRESH

Palomar College has adopted Nuventive Improve (TracDat) as our official repository for tracking Student Learning Outcomes (SLO) and Service Area Outcomes (SAO) assessment cycles.

This year as part of EVERYONE’s noninstructional program review and planning work, we are asking that all units update their current SAOs assessment cycles and enter this information into TracDat.  For some, that might mean refining our current SAOs and assessments.  For others, that might mean defining new Service Area Outcomes.

Your non-instructional form includes instructions and links on how to access TracDat and enter SAO information into the system.  It also includes useful links for defining and articulating SAOs.  Finally, IR&P is coordinating an SAO support team to help units complete this work.  Please contact Marti Snyder or Michelle Barton if you need assistance.

 

Timeline:

Comprehensive Update Program Review Timeline
STEPS Completion By Date
1.      Receive email and form September 30, 2019
2.      Training available for departments October 15, 2019
3.      Departments/Units submit completed forms to their Vice President or Superintendent/President November 14, 2019
4.      Vice Presidents/Supt President review completed forms and provides feedback. November 29, 2019
5.      Planning Councils review outcomes of the Program Reviews and Plans December 11, 2019
6.      Divisions establish priorities for upcoming budget year based on Program Reviews and Plans February 15, 2019

 

Annual Update Program Review Timeline
STEPS Completion By Date
1.      Receive email and form September 30, 2019
2.      Training available for departments October 15, 2019
3.      Departments/Units submit completed forms to their Vice President or Superintendent/President November 07, 2019
4.      Vice Presidents/Supt President review completed forms and provides feedback. November 29, 2019
5.      Planning Councils review outcomes of the Program Reviews and Plans December 11, 2019
6.      Divisions establish priorities for upcoming budget year based on Program Reviews and Plans February 15, 2019

 

 

Helpful Resources to Support Program Review