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Palomar College Learning For Success

Instructional Program Review and Planning

Link: Comprehensive PRP Zoom Training Recording (September 21, 2020 Training)

     Annual PRP Zoom Training Recording (September 24, 2020 Training)

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Purpose

The institution assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation is based on analyses of both quantitative and qualitative data.

There are two types of forms: 1) Instructional, which includes either a set of comprehensive prompts or annual prompts depending upon where the discipline is in the review cycle; and 2) Non-instructional for units such as Divisions and non-instructional support areas.

Process

As you might recall, last year we pushed our PRP process into the spring to allow time to work on academic maps.  This year we will  be returning to the regular cycle starting this fall (now).

To complete the program review process:

  • A link to the current year’s PRP’s will be emailed to the Department Chairs with pre-populated information from PRP’s submitted in the Spring term.
  • Department Chairs will forward the link to the Department and/or Discipline responsible for completing the PRP.
  • All of the content will need to be updated.

Student Giving Presentation

Instructions and Resources


To complete a program review, complete the steps below. Click on each step for helpful information and resources.

Instructional programs will complete either a Comprehensive or Annual PRP. Consult the Instructional Programs List of Comprehensive PRPs for this year to determine if you must complete a comprehensive review. If it is not listed, you will need to complete an Annual PRP. Departments have the option to complete an annual PRP in addition to their discipline PRPs. Non-Instructional areas will complete Non-Instructional PRP.

Step 3: Access PRP Data

PRP data needed to complete the 2020-2021 form can be accessed through the links below. Data can then be filtered as appropriate.

Basic Information

Program Information

Course Information

How to use Nuventive Improve (Tracdat) to enter assessment information and run reports:

https://www2.palomar.edu/pages/sloresources/tracdat/

 

  1. O*NET OnLine (all instructional programs)
  2. For CTE only:
    1. Centers of Excellence (many other data resources besides supply and demand) Password: GetLMI
    2. LaunchBoard 
    3. LaunchBoard Resource Library
    4. Chancellor’s Office Data Mart
    5. Career Coach-San Diego Workforce Partnership
    6. EDD Labor Market Info
    7. Career One Stop

The PRP calls for a three-year budget review by each program/unit. A special report has been created to access the required budget information. To access the report, log in to PeopleSoft Financials through the Palomar Single Sign On. Follow the directions below to run the required reports and use them to answer the questions in the Resources section for the PRP.

How to Request the Available Budget Report

Forms

Departments or disciplines that did not complete a PRP last year will click on the form at right to begin with a blank PRP form. Departments or disciplines that completed a PRP in the previous year will receive a pre-populated fom via email.

Progress to the form will be saved by clicking  SAVE  and may be accessed upon return to the form. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click  SUBMIT .
Warnings:
Be sure to save the form often.
Forms do not allow for simultaneous work from different computers.

image of PRP form

2020-2021 PRP Training Sessions (Zoom)

Three training sessions have been scheduled to review the PRPs forms, including changes to the Resource Request section.  You only need to register for ONE session.  Registration and login in information for the sessions can be completed in the 3PD Portal  TRAININGS (use your login and password to access).

Videos will be made available after the training.

Additional training video can be found at this link: Training Video

Training* Date Time
Training for Comprehensive PRPs 9/21/2020 8:00 – 9:30 a.m.
9/21/2020 3:00 - 4:30 p.m.
Training for Annual PRP 9/24/2020 8:00 - 9:30 a.m.

Timelines

TASK ASSIGNED  TO START DUE DATE
Program Review and Planning
Disciplines Develop PRP Form and Submit to Chair Department 9/15/2020 10/16/2020
Chair Review Chairs 10/16/2020 10/30/2020
Dean Review Deans 10/30/2020 11/6/2020
IPC Review IPC Groups 11/6/2020 11/27/2020
Discipline Revision (as needed) Department 11/27/2020 12/7/2020
VPI Review VPI 12/7/2020 12/18/2020

Purpose of Program Review and Planning

The institution assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation is based on analyses of both quantitative and qualitative data.

There are two types of forms: 1) Instructional, which includes either a set of comprehensive prompts or annual prompts depending upon where the discipline is in the review cycle; and 2) Non-instructional for units such as Divisions and non-instructional support areas.

Resources for Instructional PRPs

To complete a program review, complete the steps below.

  1. Identify if you are completing a comprehensive or annual PRP. Instructional programs will complete either a Comprehensive or Annual PRP. Consult the Instructional Programs List of Comprehensive PRPs for this year to determine if you must complete a comprehensive review. If it is not listed, you will need to complete an Annual PRP. Departments have the option to complete an annual PRP in addition to their discipline PRPs. Non-Instructional areas will complete Non-Instructional PRP.
  2. Review the online training videos for helpful information on completing the PRP
  3. Access PRP Data and use as a part of your review
  4. Access Assessment Reports
    (Instructions on running reports)
  5. Gather Labor Market Information
    1. O*NET OnLine (all instructional programs)
    2. For CTE only:
      1. Centers of Excellence (additional resources beyond supply and demand)
        Password: GetLMI
      2. LaunchBoard
      3.  LaunchBoard Resource Library
      4. Chancellor's Office Data Mart
      5. San Diego Workforce Partnership
      6. State of CA EDD
      7. Career One Stop

PRP History:

As you might recall, last year we pushed our PRP process into the spring to allow time to work on academic maps.  This year we will  be returning to the regular cycle starting this fall (now).

  • Since we literally just completed PRP’s a few months ago, the following will be provided to you:
  • A link to this year’s PRP’s will be emailed to the Department Chairs with pre-populated information from the spring PRP’s that were submitted.
  • Department Chairs will forward the link to the Department and/or Discipline responsible for completing the PRP.
  • All of the content will need to be updated, but this will save time as some information may have not changed in 3 months.

 

Non-Instructional Departments and More Information:

  • Departments have the option to complete an Annual PRP in addition to their discipline PRPs. For example, Multicultural Studies may complete an Annual PRP for their department in addition to the required PRP’s for their disciplines – Africana Studies, Chicano Studies and Multicultural Studies.
  • For IPC members, I’ve also attached an IPC Comprehensive  PRP and peer review list for 2019-2020 for # 6 above.

Forms

You are able to save your progress on the form so that you can return to it later or share the link with others in order to collaborate.
When everything is complete, make sure to hit Submit!
Warning: be sure to save your form often and you are unable to work on your form simultaneously on different computers. 

 

2020-21 Timeline information (for all reviews)

Training Videos Released

TASK "ASSIGNED  TO" START DUE DATE
Program Review and Planning      
PRPs rolled over and send to each discipline/Data released for PRP work and Departments complete PRPs Department 9/1/2020 10/16/2020
Department Chairs review PRPs and submit to Deans Chairs 10/16/2020 10/30/2020
Deans for review PRPs and provide feedback Deans 10/30/2020 11/6/2020
IPC groups review Comprehensive PRPs and provide feedback IPC Groups 11/6/2020 11/27/2020
Departments may make changes per feedback Department 11/27/2020 12/4/2020
VPI Reviews PRPs VPI 12/4/2020 12/18/2020
       

 

 

 

 

 

Helpful Resources to Support Program Review

Online Training Videos

How to Build a Mission Statement

Outline for Writing a Mission Statement for a Community College Program

Helpful Example of a SOAR analysis

Strategic and Master Planning

Completed PRPs

Completed PRPs for Instrucational programs and Non-instructional departments can be accessed by clicking the button below.

Image Sources

  • Student of Design: Palomar Community College District
  • PRP Form image square: Palomar Community College District
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