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Palomar College Learning For Success

Instructional Program Review and Planning

Link: PRP Zoom Training Recordings (September 15, 2021  and September 23, 2021 Trainings)

Training PowerPoint Slides

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Purpose

The institution assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation is based on analyses of both quantitative and qualitative data. The PRP process was used to prioritize funding for approved 2020-21 Technology, Facility, institutional, and one-time requests.

There are two types of forms: 1) Instructional, which includes either a set of comprehensive prompts or annual prompts depending upon where the discipline is in the review cycle; and 2) Non-instructional for units such as Divisions and non-instructional support areas.

Process

Instructional programs participate in a three-year cycle of Program Review and Planning. In year one, programs will complete a comprehensive plan/review. In years two and three, programs will provide annual updates to the comprehensive review, which include progress reports to the plan. The Program Review and Planning process begins in the fall semester.

The best Program Review and Planning documents are created through a collaborative effort! We ask that disciplines engage their full and part-time faculty, when possible, in completing their reviews.

Student Giving Presentation

To complete the program review process:

  • Department Chairs will receive notification that the Instructional PRP form link is available in the Program Review and Planning webpage.
  • Department Chairs will inform discipline leads where they can access the link .
  • All of the content will need to be updated.
  • Once the form is complete and submitted, a copy of the form will be shared with Deans and VPs for review and feedback.

 

Instructions and Resources


To complete a program review, complete the steps below. Click on each step for helpful information and resources.

Instructional programs will complete either a Comprehensive or Annual PRP. Consult the Instructional Programs List of Comprehensive PRPs for this year to determine if you must complete a comprehensive review. If it is not listed, you will need to complete an Annual PRP. Non-instructional departments have the option to complete an annual PRP in addition to their discipline PRPs. Non-Instructional areas will complete the Non-instructional PRP form.

Consult your previous year's PRP for reference. You will use this information to reflect on changes/progress from the prior year. Completed PRPs can be found on the Completed PRP Forms webpage.

PRP data needed to complete the 2021-2022 form can be accessed through the links below. Data can then be filtered as appropriate.

Basic Information

Program Information: Completions

            Program Information: Enrollment Trends

Course Information

To access a current SLO status report, complete the following steps:

  • Log on to Nuventive Improve through the Faculty/Staff Single Sign-on. Your Palomar username and password is your login.  
  • Click on "Reports" in the left Navigation menu
  • Click on "Ad Hoc Reports"
  • Select Report #0 "Course SLO Report: Last Result Date and Action Date for All Active Course Outcomes"
  • Review Course SLO Status
  • All courses are required to be assessed at least once every three years.

 

  1. O*NET OnLine (all instructional programs)
  2. For CTE only:
    1. Centers of Excellence (many other data resources besides supply and demand) Password: GetLMI
    2. LaunchBoard 
    3. LaunchBoard Resource Library
    4. Chancellor’s Office Data Mart
    5. Career Coach-San Diego Workforce Partnership
    6. EDD Labor Market Info
    7. Career One Stop

The PRP calls for a three-year budget review by each program/unit. A special report has been created to access the required budget information. Access to the report is currently limited to ADAs. To access the report, users will log in to PeopleSoft Financials through the Palomar Single Sign On. Follow the directions below to run the required reports and use them to answer the questions in the Resources section for the PRP.

How to Request the Available Budget Report

Forms

Departments or disciplines will open the Instructional PRP to begin with a blank form. Progress to the form will need to be saved by clicking  SAVE  because the form does not save automatically. When you save the form, you will be prompted to enter your email address. A link to the saved form will be sent to your email, through which you can access the saved document and continue your review. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click  SUBMIT . Your form will then be sent to your Dean and VP for review and feedback. If you are instructed to provide additional information to your document, you may use the same link to reopen your form and modify your PRP.

Warnings:
Forms do not save automatically. Be sure to save the form often.
Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleague to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden. You may collaborate/share through Zoom or Teams Meetings.

image of PRP form

2021-2022 PRP Training Sessions (Zoom)

Two training sessions have been scheduled to review the PRPs forms, including the Resource Request section.  You only need to register for ONE session.  Registration and login in information for the sessions can be completed in the 3PD Portal  TRAININGS (use your login and password to access).

Videos will be made available after the training and posted to this page.

Additional training videos can be found at this link: Training Videos

Trainings for PRPs Date Time
9/15/2021 8:30 – 10:00 a.m.
9/23/2021 12:00 - 1:30 p.m.

 

Timelines

   

ASSIGNED  TO

 

START

 

DUE DATE

TASK
Data Posted/Training/Budget Reports Run IR&P/ADA 9/1/21 9/17/21
Disciplines Develop PRP Form and Submit to Chair Department 9/17/21 10/15/21
Chair Review  Chairs 10/15/21 10/22/21
Dean Review  Deans 10/22/21 11/5/21
PRP Peer Review  PRP Committee 11/5/21 11/19/21
Discipline Revision (as needed)  Department 11/29/21 12/3/21
VPI Review VPI 12/31/21 1/7/22
* Research will provide drop-in times for data review - signup sheet
** Deans will review technology and facilities request and notify chairs to complete forms for Technology Committee and Facilities Group reviews if needed.

 

Purpose of Program Review and Planning

The institution assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation is based on analyses of both quantitative and qualitative data.

There are two types of forms: 1) Instructional, which includes either a set of comprehensive prompts or annual prompts depending upon where the discipline is in the review cycle; and 2) Non-instructional for units such as Divisions and non-instructional support areas.

Resources for Instructional PRPs

To complete a program review, complete the steps below.

  1. Identify if you are completing a comprehensive or annual PRP. Instructional programs will complete either a Comprehensive or Annual PRP. Consult the Instructional Programs List of Comprehensive PRPs for this year to determine if you must complete a comprehensive review. If it is not listed, you will need to complete an Annual PRP. Departments have the option to complete an annual PRP in addition to their discipline PRPs. Non-Instructional areas will complete Non-Instructional PRP.
  2. Review the online training videos for helpful information on completing the PRP
  3. Access PRP Data and use as a part of your review
  4. Access Assessment Reports
    (Instructions on running reports)
  5. Gather Labor Market Information
    1. O*NET OnLine (all instructional programs)
    2. For CTE only:
      1. Centers of Excellence (additional resources beyond supply and demand)
        Password: GetLMI
      2. LaunchBoard
      3.  LaunchBoard Resource Library
      4. Chancellor's Office Data Mart
      5. San Diego Workforce Partnership
      6. State of CA EDD
      7. Career One Stop

PRP History:

As you might recall, last year we pushed our PRP process into the spring to allow time to work on academic maps.  This year we will  be returning to the regular cycle starting this fall (now).

  • Since we literally just completed PRP’s a few months ago, the following will be provided to you:
  • A link to this year’s PRP’s will be emailed to the Department Chairs with pre-populated information from the spring PRP’s that were submitted.
  • Department Chairs will forward the link to the Department and/or Discipline responsible for completing the PRP.
  • All of the content will need to be updated, but this will save time as some information may have not changed in 3 months.

 

Non-Instructional Departments and More Information:

  • Departments have the option to complete an Annual PRP in addition to their discipline PRPs. For example, Multicultural Studies may complete an Annual PRP for their department in addition to the required PRP’s for their disciplines – Africana Studies, Chicano Studies and Multicultural Studies.
  • For IPC members, I’ve also attached an IPC Comprehensive  PRP and peer review list for 2019-2020 for # 6 above.

Forms

You are able to save your progress on the form so that you can return to it later or share the link with others in order to collaborate.
When everything is complete, make sure to hit Submit!
Warning: be sure to save your form often and you are unable to work on your form simultaneously on different computers. 

 

2020-21 Timeline information (for all reviews)

Training Videos Released

TASK "ASSIGNED  TO" START DUE DATE
Program Review and Planning      
PRPs rolled over and send to each discipline/Data released for PRP work and Departments complete PRPs Department 9/1/2020 10/16/2020
Department Chairs review PRPs and submit to Deans Chairs 10/16/2020 10/30/2020
Deans for review PRPs and provide feedback Deans 10/30/2020 11/6/2020
IPC groups review Comprehensive PRPs and provide feedback IPC Groups 11/6/2020 11/27/2020
Departments may make changes per feedback Department 11/27/2020 12/4/2020
VPI Reviews PRPs VPI 12/4/2020 12/18/2020
       

 

 

 

 

 

Helpful Resources to Support Program Review

Online Training Videos

How to Build a Mission Statement

Outline for Writing a Mission Statement for a Community College Program

Helpful Example of a SOAR analysis

Strategic and Master Planning

Completed PRPs

Completed PRPs for Instructional programs and Non-instructional departments can be accessed by clicking the button below.

Image Sources

  • Student of Design: Palomar Community College District
  • PRP Form image square: Palomar Community College District
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