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Palomar College Learning For Success

Club Expenses and Travel Reimbursements

Club Expenses and Reimbursements

Step 1: Verify club fund balance to ensure you have sufficient funds with the Administrative Specialist II, Kimberly Rocca in the Office of Student Affairs.
Please send an email inquiry to krocca@palomar.edu with an anticipated response of 48 hours

Step 2: Once your club has verified sufficient funds, place this expense item on your upcoming agenda at your next club meeting for approval.

Step 3: If your club expense is approved at the meeting, ensure your approved expense is on an itemized receipt that will be submitted for reimbursement.

Step 4: Submit completed paperwork (i.e. itemized receipt(s) & approved club and/or ASG minutes) and schedule a meeting with Kimberly via email.


Travel Expenses and Reimbursements

Step 1: Verify club fund balance to ensure you have sufficient funds with the Administrative Specialist II, Kimberly Rocca in the Office of Student Affairs.
Please send an email inquiry to krocca@palomar.edu with an anticipated response of 48 hours

Step 2: Once your club has verified sufficient funds, place this travel item on your upcoming agenda at your next club meeting for approval.

Step 3: If your club approves the travel plan, a signed Travel Claim Form for each student requesting a reimbursement must be completed 2 weeks prior to Kimberly. Please disregard the budget account string on the form. This will be completed by the Office of Student Affairs.

Step 4: Additionally, a Liability Form must be completed for any tentative student who will be traveling and submitted 2 weeks prior to Kimberly.

Step 5: All travel expenses must be on an itemized receipt (i.e. food, lodging fee) for reimbursement.

Step 6: Submit completed paperwork (i.e. itemized receipt(s) & approved club minutes) and schedule a meeting with Kimberly via email.

 

 

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